A personnel transaction request (PTR) is required for all UConn Health recruitment and non-recruitment personnel actions. UConn Health has recently redesigned the PTR process to help make it easier for departments to submit and approve PTRs electronically. The type of PTR you submit will dictate which process below your PTR follows.

Recruitment Action

If the PTR you are submitting will result in a recruitment action, you will follow the process outlined in the job aid below. Prior to starting the process, please ensure you have the following documents on hand, as they will need to be attached to the PTR. We recommend the use of Adobe Reader or Acrobat Pro with the pdfs below, as interactive features may not be supported by other viewers.

Supporting Documentation

• Personnel Transaction Request Form – Recruitment Action
• Organizational chart
• Resignation letter (if applicable)
• Budget information (e.g., Strata report)
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• Dual Employment Request Form (Dual New)

Training Documentation

• Job Aid – Recruitment PTR – Initiator: PDF | Video
• Job Aid – Recruitment PTR – Approver: PDF | Video

System Access

• iGreentree Hiring Manager
  

Non-Recruitment Action

If the PTR you are submitting will result in a non-recruitment action to a current position, you will follow the process outlined in the job aid below. Prior to starting the process, please ensure you have any supporting documents on hand as depending on the type of action selected, they will need to be attached to the PTR. We recommend the use of Adobe Reader or Acrobat Pro with the pdfs below, as interactive features may not be supported by other viewers.

Supporting Documentation

• Personnel Transaction Request Form – Non-Recruitment Action (All Actions)
• Student Verification Form (Student Continuation)
• Dual Employment Request Form (Dual Continuation)
• Re-Employee Justification Form (Retiree Continuation)
• Job Description, Organization Chart, Draft Approval Letter from HR (Reclassification)
• Job Description, Organization Chart, Temp Service HC Form (Temp Service HC)

Training Documentation

• Job Aid – Non-Recruitment PTR – Initiator: PDF | Video
• Job Aid – Non-Recruitment PTR – Approver: PDF | Video

System Access

• UKG People Assist
  

Additional Information

Policies and procedures have been established for Budget Reallocations submitted with requests to hire. Hiring questions should be directed to the requestor's Talent Acquisition Specialist. Budget modification policy questions should be directed to the Budget Office.

As communicated in the June 18 email from Dr. Agwunobi and Deans Liang and Lepowsky, all requests to establish or fill faculty positions - whether clinical, education or research; and whether permanent, temporary or contracted - must follow the updated Faculty Position Requests Process. This applies to both new positions and refills of vacated positions. Requests to change the compensation or clinical effort of faculty members (if clinical effort is changing by .10 FTE or more) must also follow the new Faculty Position Requests Process. 

Requests relating to faculty positions begin with the Department Chair, Division Chief, or Center Director. Here is the Guidance document that outlines the process to be followed. 

Please email FacultyHire@uchc.edu if you have a matter relating to a faculty position, offer or change that has been previously approved, but has not yet moved forward as we transitioned to this new process. The Faculty Position Review Committee will promptly review the issue and will provide you with guidance about how to proceed.