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Workflow & Informatics Shadowing
Explore roles through shadowing and interviews.
Informational Interviews🎙️
If you are looking for a simple informational interview (e.g., class assignment or career exploration) that does not require formal shadowing or practicum hours, the process is simple.
Action: Please email your request to mailto:dl-itworkflow@uchc.edu
Tip: How to Get the Best Match
Please include the following in your email:
- Your Request: Whether you prefer a brief meeting (virtual or phone) or Q&A via email.
- Your Goals: What you want to learn about (career paths, daily tasks, projects).
- Assignment Needs (if any): Any requirements (e.g., must be an RN, informatics certification).
- Your Availability: A few dates/times if requesting a meeting.
Shadowing or Practicum Hours🌱
If your request involves on‑site shadowing, a formal practicum, or required clinical hours, it must go through the Department of Professional Practice & Clinical Excellence.
Two‑Part Process
- Check Availability: Email our team first to confirm if we can host a student for the time needed.
- Formal Approval: Contact the Director's Office to complete required agreements.
Step 1: Email Us First
Email: mailto:dl-itworkflow@uchc.edu
Subject: Shadowing/Practicum Request Inquiry
Include: Your school, semester, and total required hours.
Step 2: Contact the Director’s Office
Once our team confirms availability, send your formal request to the Director of Professional Practice & Clinical Excellence.
Your email must include:
- That you are requesting a practicum with an Informaticist on the Workflow Team
- Your preceptor’s name (the person from our team who agreed to host you)
- Your school/university
- The semester
- Total number of hours required
What Happens Next?
The Director's Office will verify contracts with your school and coordinate details. You may not begin hours until approval is complete.
Frequently Asked Questions (FAQ)❓
How far in advance should I make a request?
For interviews or shadowing, please allow at least one week. Practicum approval takes 4–6 weeks.
I'm an employee. Can I shadow the team?
Yes. Shadowing must occur during off hours. Email mailto:dl-itworkflow@uchc.edudl-itworkflow@uchc.edu.
I'm a student. Can I shadow if it's not for a formal practicum?
On‑site shadowing is reserved for formal practicum requirements. Informational interviews are welcome.
Is this a paid opportunity?
No. All interviews, shadowing, and practicum experiences are unpaid.
Do I need prior informatics or technical experience?
No. It is not required for interviews or initial shadowing inquiries.
Can I request a specific team member to shadow?
Preferences are welcome, but placements depend on background requirements, workload, and availability.
What should I prepare before my interview or shadowing session?
- Your learning goals
- Questions you already have
- Any program requirements
- A tool for taking notes
How long does a typical informational interview last?
15–30 minutes.
Can I complete my practicum hours virtually?
Depends on school requirements. Some allow virtual hours; others require on‑site hours.
What types of projects does the Workflow Team work on?
- Clinical workflow optimization
- EHR design and configuration
- Testing and validation
- Training and support
- Quality improvement work
Will I have access to systems or patient information during shadowing?
No. Shadowing participants do not access systems or PHI.
How many students can you accept each semester?
Capacity varies with workload and preceptor availability.
Can I shadow for just one day?
Possible depending on availability. Practicums still require the full approval process.
Who should I contact if I need to cancel or reschedule?
Email mailto:dl-itworkflow@uchc.edudl-itworkflow@uchc.edu.
Do you provide documentation for my school?
Yes, after formal practicum approval.
Can I use what I learn in my assignment or project?
Yes — but do not include patient info, screenshots, or internal documents.